2017 Summer Games

2017 Summer Games Registration Forms are enclosed!
Registration DEADLINE is May 17th! – NO Exceptions!!!
IMPORTANT Information Below:

Dates of Games –  Friday, June 9th – Sunday, June 11th

Location – University of Maine – Orono
Cost:
Plan “A”  –  $80.00
  •  2 Overnights – Friday & Saturday
  •  Meals – supper Friday PM, breakfast Saturday AM, lunch Saturday Noon, Dinner Saturday PM & breakfast Sunday AM.
Plan “B”  –  $40.00
  • 1 Overnight – Either Friday or Saturday night
  • 1 breakfast Saturday or Sunday
  • Supper Friday or Saturday night Dinner
  • Saturday’s lunch

Plan “C” –  $10.00

  • No overnight
  • Saturday Lunch only                          
Again This Year!
 All Summer Games registration forms are Fillable PDFs.  This will allow you can electronically complete, save and send the forms without printing, save paper and mailing costs.  You will be able to input your registration information directly into the forms.  You will be asked to save all registration forms and electronically send them to Ian Frank, IanF@somaine.org. For large teams that require multiple pages of a particular registration form, we ask that you save each registration page individually, naming them Delegation.Form.1, Delegation.Form.2 etc.  To do this you will need to
  1. Save or download each file.  This will allow you to save each document to a location of your choice on your computer.
  2. Locate the saved files and open with Adobe.
  3. Complete the necessary files and save when completed
  4. Email all completed files to Ian at IanF@somaine.org.
If you do decide to print the forms and complete manually, not recommended, please note that some of the information in the forms will not be visible.  We understand that this is a new process and at any time if you have any questions please don’t hesitate to contact our office.
Coach Education Policy Update: ALL registered coaches (Head of Delegation, Head Coaches, Assistant Coaches & Unified Partners) must have a current certification for the following; Class A Volunteer Screening, Protective Behaviors Course and Concussion Awareness and Safety Recognition Course. You can find these documents/links in our SOMaine Volunteer Registration. If not already completed, they MUST be completed by May 17th.
Head of Delegation: This person is responsible for the entire delegation including; athletes, unified partners, head coaches and assistant coaches. This person will send and receive pertinent information to and from Special Olympics Maine regarding; registration forms, athlete unified partner and coach requirements.
Head Coach Requirements: Every delegation must assign one certified head coach for every sport that they have athletes competing in. This person is responsible for the entire sports team including; athletes, unified partners and assistant coaches. Head coaches will be the liaison between their sports team and SOME. If you have a team competing in any Unified Sports event your head coach must be certified in Level 2 Coaching Unified Sports. Head Coaches must be certified through Special Olympics Maine in their assigned sport. To become a certified Head Coach, a Coach must attend a Coach’s Training School in the sport(s) they coach. Coach’s Training Schools being offered can be found at www.somaine.org/events/coachs-training-schools/
Assistant Coaches: Anyone registered with your delegation that is not an SO Athlete, Unified Partner, Head of Delegation or Head Coach. Assistant Coaches will include any other support staff or chaperones. They must have completed the minimum coaching requirements in the SOME Coach Education Policy. You can find these documents/links on our website SOMaine Volunteer Registration. If not already completed, they MUST be completed by May 17th.
Unified Partners: All Unified Partners must have completed the minimum coaching requirements & a Unified Partner consent form.  Unified Partner consent form can be found in the SOMaine Volunteer Registration.
Athletes: All athletes must have participated in a 2017 Area Track and Field event to qualify for the State Summer Games.  To find out the date/location of your Area’s Track & Field event, go to our website at  www.somaine.org/who-we-are/find-special-olympics-near-you/.

Medicals & Consent Forms: ALL Athletes must have current medical & consent forms on file at Special Olympics Maine’s State Office.  It is your responsibility to insure that these (2) (current/completed) forms are on file here at our office, for every athlete you plan to bring to the games.  If we already have a medical on file for an athlete and it is less than three years old, you don’t need a new one, unless there has been a significant physical/medical change in one of your athletes.  You may email Mark at MarkC@somaine.org to check on medicals in your file.  We recommend that you make two copies of each medical/release form – keep one file of all medicals in a safe place and have a file with all your athletes’ medicals that travels with you to events.  Blank Medical and Consent Forms can be found in the SOMaine Athlete Registration 2017.

 
Athlete Housing Policy: Per a mandate from Special Olympics Inc., the Special Olympics Maine Board of Directors has recently adopted a statewide housing policy.  This housing policy is in effect immediately, and covers housing requirements (and best practices) for any overnight situation in conjunction with any and all SOME events at the State, Area & Local Levels  This policy can be found on the SOME website at www.somaine.org/sports/athlete-resources/.  Special Olympics Maine requires that ALL SOME coaches and chaperones become familiar with this policy.  If you are unable to view the policy on our website, you may request a hard copy from the state office.
Bocce: you are required to provide qualifying scores to better division teams in both traditional and Unified Bocce (instructions & worksheet can be found at www.somaine.org/sports/our-sports/bocce/).  Please note that an athlete can compete in traditional OR Unified Bocce, only – not both.  An athlete entered in Bocce CANNOT compete in the 4×100 Relay, 400 M or 800 M, as they are held at the same time!  New start times this year, 9:30AM Traditional and 11:30AM
Candlepin Bowling: Teams located within the thirty-mile radius of Bangor are asked to bowl on Thursday. Athletes can choose either traditional Bowling or the Unified event, but not both.
Softball Throw: As in past years, there are 2 Softball Throw events offered, and your athlete may enter only 1.  The “INSIDE” Softball Throw is designed only for athletes entering either wheelchair or developmental walks (10M & 25M walks), inside the Alfond Arena, where the wheelchair and developmental walks take place at 11:00 am.  All other Softball competitors should enter the OUTSIDE Softball Throw event.
Wheelchair Events: Will take place in Alfond Arena, starting at 9:00 am.  In accordance with the Official S.O. Summer Sports Rules/Athletics: #4 General Rules for Wheelchair Events; rule C-5 states: “Athletes shall not be pushed, pulled or otherwise assisted during these events.”  This rule pertains to ANY wheelchair event list, manual or motorized, and this will be strictly enforced to maintain fairness (and safety) for all athletes!  Trial times are mandatory for these (& all) events.
Rules & Regulations: SOMaine recently updated its rules of Athletics, Bocce & Candlepin Bowling.  Please review these updates by going to www.somaine.org/sports/our-sports/
RAFFLE TICKET ORDERS: To order 2017 Summer Games Raffle Tickets click here or call 879-0489 ext 16. Delegations may keep 90 cents of each ticket sold. You can turn in your raffle ticket money (10%), stubs, and any unsold tickets at the Head of Delegations Meeting Friday night.
To Order 2017 Summer Games Volunteer T-Shirts:  To order 2017 Summer Games Volunteer T-shirts click here or call 879-0489. Sizes include S thru XXL. Delegations are required to pay $8.00 per shirt upon picking up the shirts at registration.
Staging Tents: Please remember, Staging will take place at Staging Tents, now located at the start of each track event.

Parade Theme: “Team Spirit” – come ready to march in your athletic wear or team uniform and represent your team well by showing your team spirit! Please do NOT dress in dance theme, or you will be disqualified for the Arthur Ambrose Spirit Award. NEW THIS YEAR – Parade will start at 5:00pm on Friday June 9th.

Dance Theme: Tie dye – Please plan to attend this years summer games dance in your best tie dye attire…shirts, socks, scarves. This could be a fun project to do with your team mates before the games.  Please keep in mind that this theme is for the DANCE ONLY– not for the parade.
National Anthem: SOMaine is accepting National Anthem audition videos for Delegation to submit to be in the running to sing the National Anthem during the Opening Ceremonies. Audition videos will be accepted until Friday May 20th and can be emailed to LisaB@somaine.org or texted to 207-839-5578. Click here for more info.
Healthy Athletes: We will once again offer professional screenings to athletes on Saturday during the games, free of charge.  Screenings this year will include:
  • “Special Smiles” – Dentists will be on site to check the athletes’ teeth.
  • “Healthy Hearing” – Audiologists will give athletes hearing screenings.
Unified Champion Schools: Unified Champion School® will be offering two Unified Sport opportunities.  Existing Unified Champion School ® Schools and/or new schools are encouraged to participate in either Unified Bocce or Unified Bowling – not both as well as Unified 4x100M Relay.  If you are a school not yet involved in Unified Champion Schools®, and you would like more information, contact Ian Frank at IanF@somaine.org.
Summer Games Schedules (tentative):
Follow the steps below to complete the Summer Games Forms (Deadline for ALL forms is May 17th)
  1. Save or download each file below.  This will allow you to save each document to a location of your choice on your computer.
  2. Locate the saved files and open with Adobe.
  3. Complete the necessary files and save when completed.  For large teams that require multiple pages of a particular registration form, we ask that you save each registration page individually, naming them Delegation.Form.1, Delegation.Form.2 etc
  4. Email all completed files to Ian at IanF@somaine.org.
If you do decide to print the forms and complete manually, not recommended, please note that some of the information in the forms will not be visible.  We understand that this is a new process and at any time if you have any questions please don’t hesitate to contact our office.
 
Each group MUST complete the following forms:(Click on the links below to each registration form)
  1. SOMaine HOD Registration Form – completed by the Head of Delegation (HOD – person responsible for your team).  Be sure to list all additional coaches/chaperones attending the games.
  2. SOMaine Delegation Registration Form – Be sure to choose the plan(s) that best serve your group.  DON’T forget to allocate information regarding any athletes you have using wheelchairs, as requested on form.  ALL Teams must complete this form, including day only teams.
  3. SOMaine Athletics Registration Form and/or SOMaine Athletics – Inside Events Registration Form
 Additional Forms – use as needed:
  1. SOMaine Athletics 4x100M Relay Registration Form – Teams may be co-ed. HINT: make copies of form if you have more than 1 team for your own reference!
  2. SOMaine Candlepin Individual Registration Form – List athlete name and date of birth, be sure to check Thursday, if you want to bowl Thursday, and check time you want to bowl.
  3. SOMaine Candlepin Unified Team Registration Form – List athlete name and date of birth, be sure to check Thursday, if you want to bowl Thursday, and check time you want to bowl.
  4. SOMaine Bocce Registration Form – Directions enclosed.
  5. SOMaine Family Housing Registration Form – please send to parents/guardians of athletes.
  6. Raffle Ticket Order
  7. 2017 Summer Games Volunteer T-shirt Order
General Notes:
  • Don’t miss the deadline (May 17th) we cannot guarantee beds after that date.
  • If you need to make additional copies of any of the registration forms, remember to complete the appropriate form and “SAVE AS” and give the file a name.  From there you can open the document again and add the additional  registration information to the form and saving once you are complete.  Repeat these steps until your entire Delegation is properly registered.
  • We are requesting Delegations send their entire registration forms via Scan/Email or Fax
    • Scan/Email to Ian at IanF@somaine.org
    • the FAX number is 1-888-490-0672
    • If you cannot email/fax please mail to:  SOME – Attn: Ian Frank, 125 John Roberts Rd #5, S. Portland ME 04106
  • You MUST provide times & distances when required, or we cannot place athletes in the events selected.
  • Distances MUST be recorded in METRIC measurements, NOT feet and inches!!!!!
Questions???  Please call us at 879-0489!
Thank you!
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