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Penobscot/Piscataquis/Hancock Area Spring Games

May 15 @ 8:00 am - 2:30 pm

2024 Special Olympics Penobscot/Piscataquis/Hancock Area

Track & Field Event Registration


Date: May 15, 2024  (Rain date- 5/22)   Registration Due: April 22, 2024

Location: Hampden Academy, Hampden

Time: Registration 8:15am-8:45, Events Start at 9am- 2:30pm

Event Co-Chairs: Wendy Gilbert & Ryan Welch

Games Management: Christina Ehrhard


The 2024 PPH Area Track & Field Event will be held in person at Hampden Academy in Hampden. This event is for all school age and adult Athletes & Unified Partners. Delegations are required to provide qualifying scores for all events. Qualifying scores should be obtained by completing the required training and will be used to properly division by ability. All distances must be in meters/centimeters, not feet//inches.

Events offered- 50M Run, 100M Run, 200M Run, 400M Run, 800M Run, Mile Run, 1K Walk, Shot Put, Softball Throw, Running Long Jump and Standing Long Jump, 4×100 Relay and 4×100 Unified Relay (See below for Motor Activities events)

Athletes may register for up to three events plus a relay.


-Athletes may participate in only two of these 3 events: Softball Throw, 50M Run, or Standing Long Jump.

-Athletes in the Running Long Jump must be able to jump 1 meter to make it into the sand.

-Athletes with a mile time over 12 minutes are encouraged to register for a shorter distance (800M, 400M, or 200M) due to time constraints.

-Athletes in the Shot Put may not compete in the Softball Throw.

-Athletes in the Running Long Jump may not compete in the Standing Long Jump.

Unified Relay teams are to consist of 2 Athletes and 2 Unified Partners. Please enter athletes in the desired race order, for example Entrant 1 will run leg 1 of the relay.

NEW THIS YEAR: We will be offering an area for athletes to try the mini javelin. The mini jav is a great event for various ability levels and will become a competitive event at our PPH Area games. Athletes may come over at any time between races. (This event will be offered at State Summer Games!). Contact SOME now if your team would like to purchase a set of mini javelins!

Motor Activities Events offered- 10M Walk, 25M Walk, 100M Walk, 25M Wheelchair Race, 25M Motorized Wheelchair Race, 50M Wheelchair Race, 50M Motorized Wheelchair Race, 30M Wheelchair Slalom, 30M Motorized Wheelchair Slalom, Motor Activities Softball Throw.

Motor Activities are for athletes with physical impairments, who use walkers or wheelchairs or who are aging and slowing down. Athletes who prefer walking over running as a sport may also register in this category.  Athletes may register up to three events. During wheelchair races athletes may not be pushed/pulled or assisted during the race. This venue also includes a Softball Throw. Athletes registered in Motor Activities, must use the Motor Activities Softball Throw. Athletes registered in Motor Activities are not eligible to register for the traditional events.

Special Olympics Certified Head Coach Training: An in person training course will be offered 4/27/24 for Athletics (Track & Field) and Bocce. See here for more information and to sign up.

Track & Field Rules and Coaching Guides can be found here: http://www.somaine.org/sports/athletics-track-and-field/


To Register Your Delegation:


Step 1: Complete the Intent to Participate & HOD Information Form here.

Step 2: View Team Registration Excel using this link.

Step 3: Download a copy of the Registration Excel to your computer by selecting File, then Save As, and Save As your Delegation Name-PPH Track & Field for the file name

Step 4: Complete a row for each Delegation member (HOD, Coach, Assistant Coaches, Athletes & Unified Partners). Complete all necessary YELLOW HIGHLIGHTED columns only.

Qualifying scores are required for all events. Please enter times by separating minutes, seconds and milliseconds with a period (vs colon). For example 1 minute 25.2 seconds should be entered 1.25.2  Thanks!

Step 5: Save your completed registration copy

Step 6: Email final Delegation registration to pphtina@somaine.org by 4/22 (Please put your Delegation Name-PPH Track & Field Registration in the email subject line- thank you!)


If you have any questions regarding the registration process for our PPH Area Track & Field Meet, please email tina.specialo@gmail.com.


Tips for using the excel spreadsheet:

  • Editing of the original link has been blocked, you must download a copy and enable editing of the copy.
  • The information you enter on the spreadsheet will be imported into our Games Management System (vs being manually entered as done previously). It is VERY important to include complete and accurate spellings of names and accurate DOB for all participants (including coaches) so that GMS does not create a different individual profile.
  • Incomplete forms with missing DOBs, events, qualifying scores, etc. will not be accepted.
  • Please use the dropdown selections for gender, role and events.
  • Enter timed qualifying scores with mm.ss.ms format, separating minutes, seconds and milliseconds with a period (vs colon) for example 2 min 10 sec should be 2.10.0 For relays, enter the team total time.
  • Enter distance qualifying scores in meters.centimeters, NOT feet and inches!
  • Complete one line for each participant.
  • Be consistent with your delegation name (so GMS does not create separate delegations for you)
  • Do not modify the format of this spreadsheet.
  • We are here to help troubleshoot, and are learning as well to smooth out any kinks!


Reminder: Complete ALL required forms below for Athletes, Coaches, Volunteers & Partners prior to the event if you have not already done so previously.


1) Medical (good for 3 years) and Release (Athletes Only)

2) Communicable Disease Waiver (ALL) Submit online here or click here to download to complete

3) Volunteer A/Unified Partner (Coaches, Volunteers, Partners Only)

4) COVID 19 Supplemental Form (ALL-Optional)  Submit online by clicking here or click here to download to complete

Scan To: MikeL@somaine.org  Fax To: 1-888-490-0672

Mail To: Special Olympics Maine, 525 Main Street Unit D, South Portland, ME 04106


First Call for Volunteers! If you are a business, group, or team of 5 or more individuals that would like to volunteer for this event please reach out to the Volunteer Coordinator, Heather Wheaton, at heatherwspecialo@gmail.com.

Training: Despite the current weather conditions, it is important to be training now in order for athletes to be properly prepared for competition. Encourage your athletes to do stretching and warm-up activities. Encourage athletes to outdo their own best time/measurement or to train for new or more challenging events. Athletes in Motor Activities must also be trained in their chosen sport. Don’t forget to record times and measurements during practices as accurate scores are essential for creating well matched heats.

This information and the registration links will also be available on the SOMaine website at https://www.somaine.org/events/calendar-of-events/ by selecting the May 15th event date on the Calendar of Events.

If you have questions about the registration process please contact Christina Ehrhard, tina.specialo@gmail.com.

We look forward to seeing everyone in May!


May 15
8:00 am - 2:30 pm
Event Category:
Event Tags:


Hampden Academy
1 Main Rd N
Hampden, Maine 04444 United States


Penobscot, Piscataquis & Hancock Area